Assign an Incumbent: Incumbent
A&P/Classified/Teacher/Librarian

Help sections available for the Assign an Incumbent process:

Start | General | Incumbent | LWOP | Budgetary Funding | Funding | Document Review

The Assign an Incumbent: Incumbent section enables you to provide incumbent-specific information for an A&P/Classified/Teacher/Librarian position. You can access this section from the initial Assign an Incumbent: General section.

Document summary information and a link that enables you to change your desk/view appear just below the page header. To review position attributes, click the View Position Details link for the position ID displayed.

The Modify a Position: Incumbent section is divided as follows:

• General

  • Incumbent (EID) – The incumbent's name and EID are displayed. Click the EID to view the corresponding Employee Profile.
  • Assignment Start Date – Date an incumbent was first assigned to the position.
  • Assignment End Date – Date on which the incumbent will leave the assignment, if applicable. (Click here for more information.)

  NOTE: When you enter an end date, a drop down section appears. You must select a Separation Reason and a Reemployment Recommendation from the drop-down menus. If you choose an involuntary separation reason of Dismissal (subcategory: Conduct, Performance, or Violation of Rule or Law), Layoff, or Non-Renewal/Non-Continuation and click Save, HRMS will alert you that "This separation reason requires pre-authorization; please contact your Human Resources Representative." Similarly, if you select Reference Check Required from the Reemployment Recommendation menu and click Save, HRMS will inform you that "This reemployment recommendation requires pre-authorization; please contact your Human Resources Representative."

  • Hours Per Week – Total work hours required each week for a position. (See work week.)
  • Concurrent Assignments – The assignment of an incumbent to more than one position within one or more departments. Click More... to open a Concurrent Assignment Information window with additional listings.

• Compensation

  • Pay Range Information for Job Code – The salary spread for the job code as established by the Job Code System is displayed.
  • Pay Type – The rate by which the incumbent's salary is paid: monthly or hourly.
  • Annual Rate – The rate of pay the incumbent is assigned on a 12-month basis.

• Additional Pay

  This table addresses pay in addition to an employee’s base salary that has a fixed period.

• Type – Identifies the type of additional pay. (Click here for more information.)
• Amount – Total amount allotted for the additional pay type.
• Account – Account from which the additional pay is drawn.
• Effective Date – The date on which a designated action commences.
• End Date – The date on which a designated action terminates. (Click here for more information.)
• Est. Monthly Amount – The estimated amount paid to the incumbent per month.
• Departmental Coding – Department administrators determine the use of departmental coding for Recruit and Fill and Reclassify documents.
• Actions – Any actions relating to additional pay adjustments are recorded in the final column.
• Click the Add Additional Pay link to make additional entries at the point indicated by the green star icon. Use the [undo] link to delete a row.

• Location Information

  • Confirm or revise the state and country of the incumbent's residency and work location, using the lookups as needed.

• Employment of Close Relatives

  Use the text box to describe any relationships that the incumbent might have with university employees that could lead to a conflict of interest. (Click here for more information.)

Click Save to save your work and remain on the Assign an Incumbent: Incumbent page; click Save & Finish to save your work and go to the Assign an Incumbent: LWOP page.

Click here to return to the initial Assign an Incumbent Help page.

HRMS Home | Updated May 17, 2016