Create a New Position: Recruiting
A&P/Classified/Teacher/Librarian

Take me to the Create a New Position section of HRMS.

Help sections available for the Create a New Position process for an A&P/Classified/Teacher/Librarian position:

Start | General | Salary/Funding | Purpose/Functions | Qualifications | Working Conditions | Justification | Recruiting | Document Review

NOTE: The Create a New Position: Recruiting section appears only if you indicated in the initial Create a New Position section that you are ready to recruit now.

You can select the type of recruiting used for the A&P/Classified/Teacher/Librarian position, designate a selection committee and delegates, and identify any additional requirements in the Create a New Position: Recruiting section, which can be accessed from the Create a New Position: Justification section in the Walk-me-through mode and follows that section in the All-in-one mode.

Document summary information and a link that enables you to change your desk/view appear just below the page header. To view a description of the job, the public job posting, or applicant instructions, click the corresponding link.

The Create a New Position: Recruiting section is divided into the following subsections:

• Posting Management

  1. If you wish to delay posting the A&P/Classified/Teacher/Librarian position to the UT Job Search page, enter a date manually (MM/DD/YYYY) or use the calendar lookup. A posting can be delayed for up to 30 days.
  2. Determine how long the posting will be open by using the drop-down menu. Select for 5 business days or until specific date. If the latter, enter the date or use the calendar lookup. Once the date is set, any further changes to the posting date must be made by a Human Resource Services representative. You will be notified by e-mail when a posting is about to close.

• Recruiting Type

1. Select the recruiting type from the three methods provided: Open, University-wide only, or Internal.
2. If you select "Open," you must indicate whether the A&P/Classified/Teacher/Librarian position will be advertised (external media).

• Delegates

  1. Click the lookup icons to select delegates by EID. At least two university employees should be appointed as delegates; the first one listed will also create the Recruiting Summary document.
  2. Check the box provided to add a delegate to the final approval notification list.
  3. To add more individuals to the list, check the Add/see more delegates box.

• Selection Committee

  1. To designate a selection committee, click the [HIDE]/[SHOW] link.
  2. Enter the member names or EIDs in the spaces provided. Committee members need not be UT employees.
  3. Check the box to identify a committee member as a delegate.
  4. To add more individuals to the list, check the Add/see more selection committee members box.

• Additional Materials (optional)

  Indicate whether applicants must submit additional materials (e.g., letter of interest, references) by selecting Yes or No.

  NOTE: Because all applicants are required to submit a resume, it is not considered to be additional material.

  The job application system accepts formatted documents and allows applicants to upload and store up to 15 resumes, 15 letters of interest, and five lists of references. Applicants can upload these documents to their electronic job application. The following file types are allowed: .doc and .docx (Microsoft Word), .pdf, . txt, .rtf, and .wps (Microsoft Works document). Files will maintain their original formats when downloaded through the Recruiting Summary in HRMS.

  NOTE: Questions on software compatibility should be directed to your office’s LAN administrator or Desktop Support Personnel. When downloading Microsoft 2007 documents, hiring managers may experience compatibility issues if they have Microsoft 2003 installed. Microsoft has a compatibility pack for download that will fix this issue.

  If you select Yes for additional materials, new fields will be displayed that require the following information:

  • Additional materials to submit

Check the items that all applicants must submit prior to being considered for the position:

• Letter of interest (applicant can attach this when applying)
• Work references (applicant can attach this when applying)
• Other materials – Type required documents into a text field (limit: 80 characters). For example, if a writing sample, transcript, or coursework is required, enter the information in the text box.

  NOTE: The attach-a-file feature replaces the need for a paper resume.

IMPORTANT INFORMATION: UT Austin hiring managers should consult your Staffing and Career Management Services representative to discuss best practices concerning screening and hiring applicants and to find out the most current university document retention rules. Applicants who need help with the job application system should be directed to call the Service Center at 512-471-4772 for assistance.

Retention of printed applicant materials is governed by the current university rules regarding document retention. At UT Austin, contact your SCMS representative for the most current rules regarding document retention.

• Test Requirements (optional)

1. If spelling and/or typing tests are required for the A&P/Classified/Teacher/Librarian position, check the corresponding box(es).
2. Use the drop-down menus to provide a minimum performance requirement for each.

Buttons located at the bottom of the page allow you to take one of three actions:

• Reset clears all fields; any unsaved work will be lost.
• Save & Verify saves your work and alerts you to any errors or warnings on the page. You can correct the errors now or click Save & Continue and correct them later.
• Save & Continue saves your entries and takes you to the next section, Create a New Position: Document Review, or you can resume work on the document at a later time.
  

NOTE: Any errors identified when you Save & Continue will be carried forward, but they must be corrected before the document can be approved and routed. The system will identify errors and warnings and prompt you to correct them after you click Save & Verify.

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Return to the initial Create a New Position Help page.

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Take me to the Create a New Position section of HRMS.

HRMS Home | Updated May 17, 2016