Recruit and Fill a Position: Recruiting

Take me to the Recruit and Fill a Position section of HRMS.

Help sections available for the Recruit and Fill a Position process:

Start | General | Salary/Funding | Purpose/Functions | Qualifications | Working Conditions | Recruiting | Document Review

NOTE: The Recruit and Fill a Position: Recruiting screen appears only if you indicated on the Recruit and Fill a Position: Start page that you wish to recruit now.

You can select the type of recruiting used for the position, designate a selection committee and delegates, and identify any additional requirements in the Recruit and Fill a Position: Recruiting section, which can be accessed from the Recruit and Fill a Position: Working Conditions section in the Walk me through mode and follows that section in the All-in-one mode.

Document summary information and a link that enables you to change your desk/view appear just below the page header. To view a description of the job, the public job posting, or applicant instructions, click the corresponding link.

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At the beginning of the Recruiting section, the job title, job code, and position title are identified. The remainder of the section is divided into the following subsections:

• Posting Management

  1. If you wish to delay posting the position to the Job Search page, enter a date manually or use the calendar lookup. A posting can be delayed for up to 30 days.
  2. Determine how long the posting will be open by using the drop-down menu. Select five or 30 business days or until a date you specify manually or by using the calendar lookup. Once the date is set, any further changes to the posting date must be made by a Human Resource Services representative. You will be notified by e-mail when a posting is about to close.

• Recruiting Type

1. Select the recruiting type from the three methods provided: Open, University-wide only, or Internal.
2. If you select "Open," you must indicate whether the position will be advertised (external media).

• Delegates

  1. Click the lookup icons to select delegates by EID. At least two university employees should be appointed as delegates; the first one listed will also create the Recruiting Summary document. NOTE: HRMS will automatically supply the EID of the primary Reports to individual. This can be overridden as necessary.
  2. Check the box provided to add a delegate to the final approval notification list.
  3. To add more individuals to the list, check the Add/see more delegates box.

• Selection Committee

  1. To designate a selection committee, click the HIDE/SHOW link.
  2. Enter the member names or EIDs (if applicable) in the spaces provided. Committee members need not be UT employees; use the Name option to add non-UT members.
  3. Check the box to identify a committee member as a delegate.
  4. To add more individuals to the list, check the Add/see more selection committee members box.

• Additional Materials

1. If additional materials are required from the applicant, click the "Yes" button.
2. The page expands so that you can specify required information and materials, such as:
   • Letter of interest.
   • Work reference name(s).
   • Other materials: Use the text box to specify any materials not listed.
   • Address to submit materials: Applicants are provided a name, phone number, e-mail address, and/or mailing address to which they are to submit additional materials.

• Test Requirements (optional)

  1. If the position requires spelling and/or typing tests, check the corresponding box(es).
  2. Use the drop-down menus to provide a minimum score if the position requires typing and/or spelling, then select the corresponding minimum score required for proficiency.
  3. Use the drop-down menus to select on file if minimum scores are not required.

Click Continue to go to the next section, Recruit and Fill a Position: Document Review.

Click here to return to the initial Recruit and Fill a Position Help page.

Take me to the Recruit and Fill a Position section of HRMS.

HRMS Home | Updated May 17, 2016