Non-Tenure Track Mass Assign:
Assignment, Additional Pay, and Document Review
Take me to the Non-Tenure Track Mass Assign section of HRMS. 
There are three pages on a Non-Tenure Track Mass Assign Document: Assignment, Additional Pay, and Document Review.
The Non-Tenure Track Mass Assign: Assignment page allows you to enter or edit assignment dates, contract terms, hours per week (for new assignment documents only), and residency information.
Column headers are sortable. Click the column header once for an ascending list, twice for a descending list.
- Name (EID) link takes you to the Incumbent Details view page.
- Job Title (Job Code) displays the Job Title and Job Code.
- Rate displays current rate. Note the rate field is not updatable on this document.
- The following fields display and/or are editable by clicking edit under the Actions column.
- Position ID - a link to the Position Details view page
- Contract Term - Using the drop-down menu, select the term.
- Short Term - generally one year or less. Also used for an assignment beginning in the summer and ending not later than 8/31 of the following summer
- 2 Year - two years or less, but more than one year
- 3 Year - three years or less, but more than two years
- 2 Year Rolling - a two-year contract term extended one year each year rather than the assignment of a new contract term after the previous term has ended
- 3 Year Rolling - a three-year contract term extended one year each year rather than the assignment of a new contract term after the previous term has ended
- Assignment Start Date - Click Use Fall Dates or Use Long Session Dates to automatically populate fields accordingly, or type the appropriate dates manually.
- Assignment End Date - automatically populates when selecting the date using the Use Fall Dates or Use Long Session Dates link.
- Hours Per Week - (new assignment documents only) Type the hours per week for the incumbent.
- Use the Residency and Actual Work Location fields if different from TX/US.
- Employment of Close Relatives - Type pertinent information.
- Assignment Remarks - (Required) Type remarks to supply information about the assignment for reviewers/approvers of the document.
- Save button saves your work on the document, and generates a success, warning, or error message.
- Cancel button closes the editable fields without saving.
The Non-Tenure Track Mass Assign: Additional Pay page allows you to make updates to additional pay.
Column headers are sortable. Click the column header once for an ascending list, and twice for a descending list.
- Name (EID) - a link to the Incumbent Details view page
- Position ID - a link to the Position Details view page
- Job Title (Job Code) displays the job title and job code
- The following fields display and/or are editable by clicking add or edit under the Actions column and then clicking Add pay type.
- Type - Using the drop-down menu, select the pay.
- Amount - Type the amount of additional pay.
- Account - Type the account that is the funding source for the additional pay.
- Effective date - Type the supplement begin date.
- End date - This field automatically populates to the assignment end date.
- Save button saves your work on the document and generates a success, warning, or error message for that item.
- Cancel button closes the editable fields without saving.
The Non-Tenure Track Mass Assign: Document Review page allows you to view the assignments that will be updated by this document.
Actions to take on Document Review:
Use the Verify Document button to conduct an audit review of the document; if you are the creator or an approver in the routing sequence, click the Approve Document button to approve and route the document forward.
Use the Select and Action drop-down menu to choose one of four actions; a text box will appear with corresponding instructions:
- Send an information copy (FYI) – Designate who will receive an information copy of the document by typing a desk or up to three mainframe logon IDs or UT EIDs. Click Go to send the information copy.
- Approve and route to person (FYA) – The document will be approved with your signature and routed to the desk or the mainframe logon ID or UT EID you provide. Click Go to route the document forward for approval.
- Put document on hold/release (HLD) – Placing a document on hold indicates that a specific user does not want other users to take action and is responsible for routing the document forward or releasing it from hold. HRMS alerts you to the document's status when you select either option.
- Delete this document (DEL) – This action deletes the document entirely and removes it from all related inboxes. This option is only available to the document creator, who must be on the creator desk when deleting the document.
CAUTION: Once you delete a document, it cannot be recovered. Use this option judiciously.
The routing history panel at the bottom of the section displays document information. Once the document is approved by the creator, the panel displays the following information: when the document was created and by whom, which desk is currently reviewing it, and the department and name of the next reviewer in the routing sequence.
Take me to the Non-Tenure Track Mass Assign section of HRMS.