Create a New
Position: General
Pooled
Student
Take me to the Create a New Position section of HRMS. 
Help sections available for the Create a New Position process for pooled students:
Start | General | Salary & Funding | Purpose & Function | Document Review
Information related to the pooled student position’s attributes is identified in the Create a New Position: General section. This section can be accessed from the initial Create a New Position section in the Walk-me-through or All-in-one mode.
Document summary information and a link that enables you to change your desk/view appear just below the page header. To view a description of the job, click the corresponding link.
The Create a New Position: General section is divided into the following subsections:
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General Information
- Position Type – Identifies the type of position being created.
- Assignment Limit – The maximum number of assignments allowed for a specific pooled position. The limit is set by the owning unit; however, HRMS can accommodate up to 999 assignments per pooled position.
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Job Code Information
- Job Code/Title – The job code is the four-digit number derived from the Job Code system and assigned to a specific university job title. The job title is assigned to the job code in the Pay Plan.
- FLSA Status – The Fair Labor Standards Act (FLSA) of 1938 applies when an employee is on leave without pay (LWOP) and has FMLA coverage due to a Workers' Compensation Insurance injury. The act also requires that covered non-exempt workers receive overtime pay at 1.5 times the employee's regular pay rate for all hours worked over 40 hours in a seven-day workweek. In addition, employees must be paid at least the federal minimum wage.
- EEO-6 Code – The numeric code assigned to each job title based on the Equal Employment Opportunity Commission (EEOC) job group definitions.
- Hours per week – Total work hours required each week for a position.
- Benefits Eligible – A position that requires 20 hours or more of work per week and has a duration of four and one-half months of continuous service may be eligible for health insurance, paid leave, etc.
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Position Information
- Position of Special Trust – Check this box if the position meets the university's guidelines for a Position of Special Trust.
- Origination Date – The date a position appears on the organization chart.
- Duration – Refers to the designation used to describe a position’s longevity: “Expected to continue,” “Terminates on ___” (provide date), or “Terminates on Unknown date.”
- Pooled: HRMS confirms that this is a pooled position.
- HRMS advises you that recruiting is not allowed for pooled student positions.
The Proposed subsection displays the following attributes of the new pooled student position:
This subsection displays the following attributes of the new pooled student position:
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Schedule
Follow these steps to complete the section:
- The standard work hours default to 8:00 AM to 5:00 PM. You can change hours by using the drop-down menu options, entering flexible hours, or selecting shift or variable.
- Using the drop-down menu, select the position’s work days.
- The recurring cycle, designated at the time the position is created, identifies the begin and end dates assigned to the position throughout each yearly cycle.
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Location
Information, presented in editable fields, is grouped by primary and secondary administrative locations.
- Building code – Building where the position is located. Click here for UT Austin campus buildings and codes.
- Floor – Building floor where the position is located.
- Room – Room within the building where the position is located.
- Phone – Phone number assigned to a position; defaults to department system information. (See Cell phone)
- Mail code – Mail code for the position; defaults to department system information. Click for a listing of UT Austin mail codes.
- Fax – Fax number assigned to a position; default is the department number.
- Pager – Phone number of pager assigned to a position.
Select the pooled student position’s work location from the drop-down menu. If you select Out of State, indicate the state or country (if not the United States) where the position will be located. Use the lookups to select the correct abbreviations.
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Reporting Structure
- The department's unit code and name are presented. Complete the Reporting Structure section by providing the department's URL, the Reports to position ID, and—if applicable—the secondary Reports to position ID. The name and phone number of the current Reports to and secondary Reports to incumbents are provided; changes to this information are displayed after the page is saved.
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General Position Notes
- Provide any relevant notes about the pooled student position. These notes will be displayed on the public job posting.
Buttons located at the bottom of the page allow you to take one of three actions:
- Reset clears all fields; any unsaved work will be lost.
- Save & Verify saves your work and alerts you to any errors or warnings on the page. You can correct the errors now or click Save & Continue and correct them later.
- Save & Continue saves your entries and takes you to the next section, Create a New
Position: Salary & Funding, or you can resume work on the document at a later time.
NOTE: Any errors identified when you Save & Continue will be carried forward, but they must be corrected before the document can be approved and routed forward. The system will identify errors and warnings and prompt you to correct them after you click Save & Verify.
Take me to the Create a New Position section of HRMS.
Return to the initial Create a New Position Help page.