Create a New
Position: General
Faculty (Shared Services only)
Take me to the Create a New Position section of HRMS. 
Help sections available for the Create a Position process for faculty:
Start | General | Salary & Funding | Document Review
Information related to the faculty position’s attributes is identified in the Create a New Position: General section. This section can be accessed from the initial Create a New Position section in the Walk-me-through or All-in-one mode.
Document summary information and a link that enables you to change your desk/view appear just below the page header. To view a description of the job, click the corresponding link.
The Create a New Position: General section is divided into the following subsections:
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General information
- Position Type – The position’s job type or category. (Click here for job category information.)
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Job Code Information
- Job Code/Title – The job code is the four-digit number derived from the Job Code system and assigned to a specific university job title. The job title is assigned to the job code in the Pay Plan.
- FLSA Status – The Fair Labor Standards Act (FLSA) of 1938 applies when an employee is on leave without pay (LWOP) and has FMLA coverage due to a Workers' Compensation Insurance injury. The act also requires that covered non-exempt workers receive overtime pay at 1.5 times the employee's regular pay rate for all hours worked over 40 hours in a seven-day workweek. In addition, employees must be paid at least the federal minimum wage.
- EEO-6 Code – The numeric code assigned to each job title based on the Equal Employment Opportunity Commission (EEOC) job group definitions.
- Hours per week – Total work hours required each week for a position. (See work week.)
- Benefits Eligible – A position that requires 20 hours or more of work per week and has a duration of four and one-half months of continuous service may be eligible for health insurance, paid leave, etc.
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Faculty Information
- Incumbent EID – The faculty member's name and EID are displayed.
- Position is Retired – Check the box if this is a retired position.
- Tenure – Use the drop-down menu to designate the position as Non-Tenured, Non-Tenured (retired), Tenured, or Tenure-Track.
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Schedule
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Position Information
- Position of Special Trust – Check this box if the position meets the university's guidelines for a Position of Special Trust.
- Origination Date – The date a position appears on the organization chart.
- Duration – Refers to the designation used to describe a position’s longevity: “Expected to continue,” “Terminates on ___” (provide date), or “Terminates on Unknown date.”
- Recruiting through HRMS not allowed – Advises you that the position will be not be posted.
The Proposed subsection displays the following attributes of the new faculty position:
Information presented:
Recurring – The position's recurring code is displayed.
This subsection displays the following attributes of the new faculty position:
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Location
Information, presented in editable fields, is grouped by primary and secondary administrative locations.
- Building code – Building where the position is located.
- Floor – Building floor where the position is located.
- Room – Room within the building where the position is located.
- Phone – Phone number assigned to a position; defaults to department system information. (See Cell phone)
- Mail code – Mail code for the position; defaults to department system information.
- Fax – Fax number assigned to a position; default is the department number.
- Pager – Phone number of pager assigned to a position.
Select the faculty position’s Work location from the drop-down menu. If you select Out of State, indicate the state or country (if not the United States) where the position will be located. Use the lookups to select the correct abbreviations.
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Reporting Structure
- The department's unit code and name are presented. Complete the Reporting Structure section by providing the department's URL, the Reports to position ID, and—if applicable—the secondary Reports to position ID. The name and phone number of the current Reports to and secondary Reports to incumbents are provided; changes to this information are displayed after the page is saved.
General Position Notes
- Provide any relevant notes about the faculty position. These notes will be displayed on the public job posting.
Buttons located at the bottom of the page allow you to take one of three actions:
- Reset clears all fields; any unsaved work will be lost.
- Save & Verify saves your work and alerts you to any errors or warnings on the page. You can correct the errors now or click Save & Continue and correct them later.
- Save & Continue saves your entries and takes you to the next section, Create a New
Position: Salary & Funding, or you can resume work on the document at a later time.
NOTE: Any errors identified when you Save & Continue will be carried forward, but they must be corrected before the document can be approved and routed. The system will identify errors and warnings and prompt you to correct them after you click Save & Verify.
Return to the initial Create a New Position Help page.
Take me to the Create a New Position section of HRMS.