Off-cycle Pay Adjustment:
Additional Pay and Document Review
Take me to the Off-cycle Pay Adjustment section of HRMS. 
There are two pages on an Off-cycle Pay Adjustment Document: Additional Pay, and Document Review.
The Off-cycle Pay Adjustment: Additional Pay page allows you to enter off-cycle pay adjustments.
Column headers are sortable. Click the column header once for an ascending list, and twice for a descending list.
- Name (EID) displays a link to the Incumbent Details view page.
- Position ID diplays a link to the Position Details view page.
- Job Title (Job Code) displays the job title and job code.
- Total Amount displays the total amount of the pay adjustment after changes are saved.
- Total % of 8/31 Base Pay displays the total percent of the one-time merit as compared to the rate on 8/31 after changes are saved. The percent calculation also considers the hours per week on 11/1. Note that Total % of 8/31 Base Pay does not display for non tenure-track faculty.
- Actions - The following fields display and/or are editable by clicking add or edit.
- Position title.
- Assignment start and end dates.
- Incumbent hours per week.
- 08/31 Annual Rate and 11/01 Annual Rate.
- Actual Funding Effective date.
- Account from which the position's incumbent is paid. Click more to go to the position's funding page.
- Distribution for the account.
- Additional Pay
- Type is One-time Merit.
- Amount - Type the amount of additional pay.
- Account - Type the account that is the funding source for the additional pay. To split the additional pay across more than one account, select Add Pay Type.
- Effective date displays the date the additional pay begins.
- End date displays the date the additional pay ends.
- % of 8/31 Base Pay calculates after saving and displays the percent change on each account.
- General Remarks - Enter comments appropriate to the Additional Pay that has been added. Required only on those positions for which no additional pay has been added; otherwise, general remarks are optional.
- Dept. Coding - Click Add Codes after saving to add departmental coding (optional).
- Actions - Click undo to delete changes before saving.
- Click edit or delete to manage changes after saving.
- Click hide details to close the details on the position.
- The Save button saves your work on the document and generates a success, warning, or error message for that item.
- After saving, you can click remove to remove the position from the document.
- The Cancel button closes the editable fields without saving.
- To add a position to the list enter the Position ID, or use the lookup tool
and click Add position. Only positions in the same owning unit and category can be added.
The Off-cycle Pay Adjustment: Document Review page allows you to view the positions and incumbents that will be updated by this document.
- Enter Document Remarks (optional) and save.
- Click view to review updates to individual positions.
Actions to take on Document Review:
- Use the Verify Document button to conduct an audit review of the document; if you are the creator or an approver in the routing sequence.
- Click the Approve Document button to approve and route the document forward.
Use the Select an Action drop-down menu to choose one of four actions; a text box will appear with corresponding instructions:
- Send an information copy (FYI) – Designate who will receive an information copy of the document by typing a desk or up to three mainframe logon IDs or UT EIDs. Click Go to send the information copy.
- Approve and route to person (FYA) – The document will be approved with your signature and routed to the desk or the mainframe logon ID or UT EID you provide. Click Go to route the document forward for approval.
- Put document on hold/release (HLD) – Placing a document on hold indicates that a specific user does not want other users to take action and is responsible for routing the document forward or releasing it from hold. HRMS alerts you to the document's status when you select either option.
- Delete this document (DEL) – This action deletes the document entirely and removes it from all related inboxes. This option is only available to the document creator, who must be on the creator desk when deleting the document.
CAUTION: Once you delete a document, it cannot be recovered. Use this option judiciously.
The routing history panel at the bottom of the section displays document information. Once the document is approved by the creator, the panel displays the following information: when the document was created and by whom, which desk is currently reviewing it, and the department and name of the next reviewer in the routing sequence.
As the document moves forward on the routing path, if necessary, approvers may use the remove link on the Additional Pay tab to remove a position/incumbent from the document.
Take me to the Off-cycle Pay Adjustment section of HRMS.