Mass Assign
Document: General
Pooled University Affiliate
Help sections available for the Mass Assign process for a pooled university affiliate position:
Start | General | Miscellaneous | University Affiliate | Remarks | Document Review
Information related to the incumbents' assignments is identified in the Mass Assign Document: General page. This page can be accessed by clicking General in the document navigation on the left side of the page.
Document summary information and a link that enables you to change your desk/view appear just below the page header. Click the link to view the corresponding View Position Details page.
Previously selected incumbents will auto-populate. Click the Add Incumbents to Pool link to add more incumbents.
- Assign ID – Identification number of incumbent's assignment.
- Name (EID) – The incumbent's name and EID, which is linked to the corresponding Employee Profile, are displayed.
- If applicable, click the
icon to create a Biographical Record. - If applicable, click the
icon to view the incumbent's concurrent assignments.
- If applicable, click the
- Beg Date – Date the assignment begins. NOTE: The ITS ID Center uses this date to determine when the incumbent should be issued a university ID card. Use the calendar lookup to assign a date.
- End Date – Date the assignment ends. All university affiliates must have an end date on their assignments. See University Affiliate Requirements by Type (.pdf) for more information. Use the calendar lookup to assign a date.
- Hours Per Week (% Time) – Enter the weekly work hours assigned to the incumbent. HRMS calculates the percent time.
- Action – When you click Add Incumbents to Pool, an [undo] link appears in this column, allowing you to delete the entry.
Buttons located at the bottom of the section allow you to take one of three actions:
- Reset clears all modification fields where you have added data; any unsaved work is lost.
- Save & Verify saves your work and identifies errors or warnings on the page. You can correct the errors now or click Save & Continue and correct the errors in the Document Review section.
- Save & Continue saves your work and directs you to the Mass Assign Document: Miscellaneous page.
Return to the initial Assign Document Help page.