Incumbent List
Pooled University Affiliate
Take me to the Incumbent View section of HRMS. 
The Incumbent List for a pooled university affiliate position presents a list of all incumbents assigned to the pool. This page can be accessed by selecting the Position|Incumbent tabs, entering the position ID and View as of date, and clicking Go. Alternately, you can view the Incumbent List by clicking "Pooled" next to the incumbent's name on the View Position Details page.
The following information is available on the Incumbent List page.
- The heading, Incumbent Details for [Position title] ([Position ID]), identifies the position held by the pooled university affiliates. Click the position ID link to go to the corresponding View Position Details page.
- The number of incumbents in the pool is displayed, followed by the maximum number of assignments allowed for the position.
- The table provides the following information, arranged in columns:
- Reassign – To reassign university affiliates, click the box next to the name(s) in the Reassign column, then click Assign at the top of the page to open a Mass Assign Document for the selected university affiliates.
NOTE: To reassign university affiliates previously assigned to this position, enter a "View as of" date or date range during which they were assigned and press Go. A list of these university affiliates will be displayed.
- Assign ID – The number assigned to a specific incumbent within the pool.
- Name (EID) – The incumbent's name and EID. Click the EID to open the View Incumbent Details page for that incumbent.
- Begin Date – Date the assignment began. (Click here for more information.)
- End Date – Date the assignment is scheduled to end.
- Hrs/Wk (%) – Number of hours assigned to the incumbent. Percent time equals the percentage of an assignment's total hours in relation to a 40-hour work week. (Click here for more information.)
- Reports to Name (EID) – Full name and electronic identifier of the Reports to supervisor.
- Reassign – To reassign university affiliates, click the box next to the name(s) in the Reassign column, then click Assign at the top of the page to open a Mass Assign Document for the selected university affiliates.
- Information is displayed in descending order, beginning with the most recent. Use the up/down arrows (
) to reverse the order of any column.
Click to go to the Incumbent View Help page.
Take me to the Incumbent View section of HRMS.